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Meeting Date:
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Category:
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Type:
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Subject:
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12.1 Contract Amendment #1 Between Mountain View Los Altos High School District and Cumming Management Group (RGM Kramer) to Provide Services Related to Program Management Agreement. |
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LCAP (Local Control Accountability Plan) Goal:
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Enclosure:
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File Attachment:
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Summary:
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Mountain View Los Altos High School District is requesting approval of Contract Amendment #1 with Cumming Management Group (RGM Kramer): Contract increase to cover program support services from January 2025 through end of April 2025 shall be billed on Time & Material.
The Program Management contract covers services such as preliminary design meetings, site walks during the planning stage, MVLA yearly contractors’ pre-qualification, weekly/monthly/quarterly COC, facility sub-committee and construction meetings, maintaining/updating cash flow, expenditure reports and invoice database. Additional services related to Department of Toxic Substances Control (DTSC) compliance and eligibility for the state School Facility Program (SFP) funding are also included in this contract. The program management budget was calculated at 1.5% of the total bond program, with annual fiscal year contracts for billing purposes. The original $600,000 forecast for fiscal year 2024-2025 (FY25) was based on the historical monthly run rate of invoices. The additional amended amount is due to two primary factors - 1) the monthly run rate has been higher this fiscal year due to additional expenses related to the temporary kitchen at LAHS, which was not part of original master plan (we originally intended to do the work in a summer, thus not requiring a temporary kitchen), an increased number of projects in design phase, and also the time spent investigating the expanded scope for gym modernizations, which was not anticipated when the annual contract was developed last summer, and; 2) the program contract was due for renewal in May 2024, but due to several factors at the time, the decision was made to delay the renewal until the new fiscal year. Although the FY25 agreement was approved at the August 2024 board meeting, the invoiced costs include the expenses from the latter half of May and all of June 2024 (FY24). |
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Funding:
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$250,000
Bond
(contract amendment is within budget) |
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Recommendation
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Approve Contract Amendment #1 Between Mountain View Los Altos High
School District and Cumming Management Group (RGM Kramer) to Provide Services Related to Program Management Agreement. |
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Approvals:
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Recommended By: |
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Signed By: |
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Daisy Delacruz - Admin. Asst. II |
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Signed By: |
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Mike Mathiesen - Associate Superintendent |
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Signed By: |
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Eric Volta - Superintendent |
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Vote Results:
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| Original Motion | Member Thida Cornes Moved, Member Catherine Vonnegut seconded to approve the Original motion 'Approve Contract Amendment #1 Between Mountain View Los Altos High
School District and Cumming Management Group (RGM Kramer) to Provide Services Related to Program Management Agreement.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Catherine Vonnegut | Yes | | Thida Cornes | Yes | | Esmeralda Ortiz | Yes | | Alex Levich | Yes | | Vadim Katz | Yes | |
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